Online board meeting is becoming a regular feature of the world of nonprofits, with the number and popularity increasing as more boards adopt https://justboardroom.com/board-meeting-preparation-checklist/ video-based meetings. While there are some people who believe face-to-face meetings are superior, it’s important to understand the advantages of using technology that is virtual and how you can use it to facilitate productive discussions and decision-making.

1. Make use of a reliable online board meeting platform.

There are a variety of free or low-cost online video conferencing platforms that could be used for your virtual board meeting. It is essential to select a platform that works for everyone in your board. If you have members who are scattered across the country, or around the world, it’s recommended to include a screen-sharing feature. If your board is operating on a budget and you are looking for a cost-effective solution, you might want to consider audio-only phone conference alternatives for those who do not have video capabilities.

2. Start the meeting by presenting a concise agenda.

A shorter agenda will help your meeting flow and stop it from becoming too long. It makes it easier to discuss only the most important subjects and ensures that everyone gets an opportunity to speak.

3. Plan the meeting at the time that is suitable for everyone.

If your board members reside across the country or even across the world, you’ll have to ensure that the time of day the meeting is scheduled for all of them. It is also important to consider other factors that can impact their attendance like early or late mornings, busy commutes, and regular breaks.